Infor CloudSuite and Procore integration

What moves between them

Vendors flow from Procore into Infor CloudSuite as suppliers on a schedule or via Procore webhook. Purchase order contracts and requisitions in Procore map to purchase orders and lines in CloudSuite, created or updated by polling or via Procore webhooks when changes occur. Approved invoices from Procore flow into CloudSuite as AP invoices mapped to the matching suppliers and purchase orders. Procore's cost codes and budget line items map to CloudSuite GL accounts and cost centers, so project financials stay aligned. The primary flow is Procore to CloudSuite; CloudSuite is treated as the system of record for supplier master data, GL accounts, and approved invoices. Deduplication is based on modified date and external tracking to avoid duplicate vendor or invoice records.

How ml-connector handles it

ml-connector stores CloudSuite and Procore credentials encrypted, refreshes CloudSuite OAuth tokens proactively before they expire (1 to 24 hour lifetime), and refreshes Procore tokens when a call returns 401. For CloudSuite, it extracts the tenant-specific base URL and OAuth endpoints from the .ionapi credentials file supplied by the customer, and uses the M3 API set (CRS620MI for suppliers, PPS100MI for POs, APS100MI for AP) plus company number (CONO) parameter for multi-entity tenants. For Procore, it always includes company_id and project_id where required. It polls CloudSuite for new or modified vendors, POs, and invoices on a schedule, listens for Procore webhook events on commitments and requisitions, and deduplicates against existing records using query-first lookup or external ID tracking to avoid re-creating suppliers or invoices. Procore's webhook payloads arrive in real time, while CloudSuite polling respects API rate limits (100-500 requests per minute per client). Cost codes in Procore must be mapped to valid CloudSuite GL accounts and cost centers before projects post, and vendor records are matched by name and number. Payment data flows from CloudSuite payment records into Procore payment applications where the original PO contract is tracked.

A real-world example

A regional construction company runs Procore for project tracking and field operations across 20 concurrent projects, and uses Infor CloudSuite M3 for supplier management, procurement, and accounting at the enterprise level. Before integration, project managers created requisitions and contracts in Procore, the procurement team manually entered them into CloudSuite as purchase orders and vendors, and the accounting team reconciled Procore invoices against CloudSuite AP by hand. The process took 3-5 business days per invoice and created frequent mismatches when field change orders were added in Procore but not reflected in CloudSuite. With Procore and Infor CloudSuite connected, new vendors and contracts are synced automatically, invoices flow from Procore into CloudSuite as AP lines, and approved payments are tracked in both systems. Project-level commitments are instantly visible in the enterprise GL, and the accounting team no longer re-enters procurement data.

What you can do

• •Sync vendors from Procore into Infor CloudSuite as suppliers with full name, contact, and account info.
• •Map Procore purchase order contracts and requisitions into CloudSuite purchase orders and lines, maintaining the contract-to-PO relationship.
• •Push Procore invoices and payment applications into CloudSuite AP, matched to suppliers and purchase orders.
• •Align Procore cost codes and project cost categories with CloudSuite GL accounts and cost centers so project spending rolls up correctly.
• •Handle per-customer CloudSuite credentials and ION endpoints, plus Procore webhook real-time push, with deduplication and a full audit trail.

Questions

Can Procore and Infor CloudSuite both act as the system of record, or does one side win?

Infor CloudSuite is the system of record for supplier master data, GL accounts, and approved invoices. Procore is the system of record for projects, contracts, and field changes. ml-connector syncs construction activity (vendors, contracts, invoices) from Procore into CloudSuite, but does not sync CloudSuite invoices back into Procore; CloudSuite approvals and payments are read back into Procore payment applications for reference only.

How does ml-connector handle Infor CloudSuite's lack of native idempotent APIs?

CloudSuite Add operations (AddSupplier, AddHead for invoices) are not idempotent by default, so ml-connector implements query-first deduplication: it searches for matching supplier records or invoices before attempting to create a new one, and only writes if the record does not exist. External ID tracking (such as the Procore vendor ID or invoice ID) is stored in custom fields or a cross-reference table to prevent duplicates on retries.

What happens when Procore webhooks arrive faster than CloudSuite APIs can process them?

ml-connector queues Procore webhooks and processes them in order per vendor or project, using the deduplication logic to prevent duplicates if a webhook is re-sent. CloudSuite polling respects API rate limits (100-500 requests per minute), and ml-connector backs off and retries if it hits a 429 response. Webhooks are tracked by ID to ensure they are processed only once, and the audit trail shows which webhooks succeeded and which are pending.