SYSPRO and Google Sheets integration

What moves between them

The flow is one-way from SYSPRO into Google Sheets. ml-connector polls SYSPRO's OData endpoints for AP invoices, purchase order headers and details, GL account masters, GL balances, suppliers, and inventory records on a schedule you define (typically every 5-15 minutes for financial accuracy). Each record is transformed into a row and appended or updated in its corresponding Google Sheet tab based on the column headers you define. SYSPRO data remains the source of truth; Sheets receives fresh snapshots at each polling interval.

How ml-connector handles it

ml-connector handles SYSPRO's session token lifecycle, logging in once and refreshing the token before expiry to avoid interruption. It polls OData tables using $filter parameters on timestamp fields (PostDate, InvoiceDate, etc.) to capture only new and changed records since the last poll. You supply the SYSPRO server URL and OData credentials (operator code and OData password). For Google Sheets, ml-connector uses OAuth 2.0 or Service Account credentials to authenticate, locates the target spreadsheet by ID, and writes values into the sheet tabs and ranges you have configured. Each record carries metadata (poll timestamp, SYSPRO entity type, source record ID) so you can audit the sync and trace any discrepancy back to SYSPRO. Retries with exponential backoff handle transient failures on both sides.

A real-world example

A mid-sized industrial equipment distributor runs SYSPRO for procurement, manufacturing, and finance. The finance team needs to monitor AP aging weekly and GL account balances daily, and the sales team tracks inventory movements to forecast stock. Before the integration, they exported SYSPRO data to CSV files twice daily and loaded them into shared Sheets for analysis and reporting. With SYSPRO and Google Sheets connected, AP invoices, purchase orders, and GL balances flow into designated sheets every 15 minutes. Finance can build pivot tables and charts directly in Sheets, sales has real-time inventory visibility, and the manual export step is eliminated.

What you can do

• •Replicate SYSPRO AP invoices and POs into Google Sheets tabs with full detail (vendor, amount, date, GL account).
• •Sync SYSPRO GL account masters and balances so your finance team has real-time balance visibility without exporting.
• •Map SYSPRO supplier records and inventory data into custom Sheets columns you define, refreshed on a schedule.
• •Refresh SYSPRO session tokens automatically before expiry and retry failed rows without manual intervention.
• •Audit every sync with record-level metadata (timestamp, source ID, entity type) for reconciliation and troubleshooting.

Questions

Can I write data from Google Sheets back into SYSPRO?

No. This integration is read-only from SYSPRO into Sheets. SYSPRO remains the system of record. If you need to send data back to SYSPRO, that requires a separate flow using SYSPRO's e.net Business Objects API (REST/SOAP with write permission).

How do I define which SYSPRO records go into which sheet tabs?

You create sheet tabs in your Google Sheet and name them to match the data you want (e.g., 'AP_Invoices', 'POs', 'GL_Balances'). Then you define column headers in row 1 of each tab. ml-connector maps SYSPRO fields (ApInvoice.InvoiceNo, ApInvoice.InvoiceAmount, etc.) to your column names, and each polling cycle appends or updates rows based on the SYSPRO record ID.

What happens if the SYSPRO session token expires or Google Sheets returns an error?

ml-connector refreshes SYSPRO session tokens automatically before expiry, so timeouts do not interrupt polling. If a Sheets write fails, ml-connector logs the error with the SYSPRO record ID and timestamp so you can debug and retry. Failed records are not lost; they are captured in the audit trail for manual recovery if needed.