SYSPRO and Procore integration

What moves between them

Purchase orders and line items flow from SYSPRO into Procore as Commitments, mapped to Procore Cost Codes derived from SYSPRO general ledger dimensions. Supplier invoices flow from SYSPRO as Procore Requisitions, matched to the originating Commitment and project. The direction is one-way: SYSPRO is the source of record for procurement, and Procore receives the committed and invoiced amounts so project budgets track actual spend. Budget sync also flows one direction: Procore project budgets can be read to validate that incoming commitments fit within allocated Cost Code limits.

How ml-connector handles it

ml-connector stores both the SYSPRO operator credentials (operator code and OData password) and Procore OAuth2 credentials encrypted. On startup it obtains a Procore bearer token (good for 1.5 hours) and a SYSPRO session token (good until logoff or timeout). It polls SYSPRO OData tables for purchase order and invoice records on a schedule (5 to 15 minute interval for financial data is typical), filtering on PostDate and InvoiceDate to detect new and updated records. Each PorMasterHdr (purchase order) and ApInvoice (invoice) is transformed into a Procore Commitment or Requisition. Cost Code matching uses SYSPRO general ledger account and cost center fields to find the corresponding Cost Code in Procore, so every commitment and requisition lands on a valid budget category. If a Procore cost code does not exist for a given GL dimension pair, the record is held in audit with a descriptive error until the Cost Code is created. Procore's short token lifetime means ml-connector refreshes the OAuth2 bearer token on every polling cycle. SYSPRO session timeouts are handled by re-login on the next poll attempt. All records carry a full audit trail showing source, transformation, destination, and any errors encountered.

A real-world example

A mid-sized commercial construction firm uses SYSPRO to manage procurement across multiple suppliers for materials, equipment, and subcontractors. They track project costs in Procore and need each purchase order and invoice mapped to the correct project and cost code for accurate project accounting. Before the integration, project managers manually entered SYSPRO purchase orders into Procore after the fact, leading to a two-to-three day lag and frequent mismatches when invoices arrived before the PO was recorded. With SYSPRO and Procore connected, purchase orders appear in Procore as Commitments the same day, supplier invoices follow as Requisitions, and project budgets reflect committed and invoiced spend automatically. The finance team reconciles projects faster, and project managers have real-time visibility into commitment status without re-keying.

What you can do

• •Sync SYSPRO purchase orders into Procore Commitments mapped to the correct Cost Code and project budget.
• •Flow SYSPRO supplier invoices into Procore Requisitions tied to their originating purchase order commitment.
• •Map SYSPRO general ledger accounts and cost centers to Procore Cost Codes so procurement lands on valid project budgets.
• •Authenticate SYSPRO with session tokens and Procore with OAuth2 client credentials, refreshing tokens on each polling cycle.
• •Poll SYSPRO on a financial data schedule (5 to 15 minute intervals) with full audit trail, error quarantine, and replay on every record.

Questions

Which direction does data flow between SYSPRO and Procore?

The flow is one-way from SYSPRO to Procore. Purchase orders and invoices move from SYSPRO into Procore Commitments and Requisitions. Budget read-back validates that incoming commitments fit within Procore project limits, but ml-connector does not write changes back to SYSPRO.

How does the integration map SYSPRO procurement to the right Procore Cost Code and project?

ml-connector uses SYSPRO purchase order line-item GL account and cost center fields to match against Procore Cost Codes. The mapping is configured per customer so that each SYSPRO GL dimension pair has a known Cost Code. If a Cost Code does not exist when a PO arrives, the record is held in audit with an error until the Cost Code is created in Procore.

How does the integration handle SYSPRO session timeouts and Procore token expiry?

SYSPRO session tokens can expire on logoff or timeout; ml-connector re-authenticates on the next polling cycle with the stored operator code and password. Procore OAuth2 tokens expire after 1.5 hours, so ml-connector refreshes the bearer token on every poll attempt to ensure uninterrupted access.